MUNICIPALITY OF QUEZON

ATLAS

Modernizing Municipal Data Collection for Responsive and Accountable Governance.

Timeline Months 4-6

Budget 1.5M

Technical Offline Capability

Maintenance 1 Year Support

Clean data. Clear governance.

A system built to last.

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Challenge Assessment

The Problem: Fragmented & Unverified Data

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No Single Source of Truth

Multiple offices, competing resident lists, unreconciled numbers.

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Unverified Entries

Self-reported data leads to misspelled names and inaccurate governance.

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No Family Mapping

Isolation of records makes targeted service delivery like 4Ps impossible.

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Scattered Vulnerable Data

Seniors and beneficiaries tracked in silos, leading to program duplication.

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No Resident History

Every interaction starts from zero; no record of previous clearances or benefits.

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No Offline Capability

Operations stop when internet fails, creating unreconciled paper trails.

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Siloed Records

Offices don't communicate; citizens must re-prove identity at every desk.

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Ghost Beneficiaries

Unverified data enables deceased or unqualified people on lists.

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Guesswork Planning

Budgets based on old PSA data rather than actual household needs.

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Redundant Encoding

Manual re-typing invites compounding errors for every transaction.

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"Municipal governments are making decisions about their people using data they have never verified, cannot fully trust, and cannot find when they need it most."

CRITICAL RISK ASSESSMENT

Presentation Roadmap

Proposal Overview

description 01

Executive Summary

From doorstep to dashboard — a purpose-built offline system that transforms raw resident data into clean, reliable intelligence for local governance

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Rationale & Alignment

Every resident, one verified profile and always accessible to every municipal office.

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Project Objectives

Fragmented paper-based resident records into a unified, searchable municipal database, giving every office instant access to verified resident data.

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Core Features

Field-collected resident data flows through a closed, offline four-component chain directly into a verified, searchable municipal database — no internet, no re-encoding, no cloud.

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Timeline

Four milestone phases over six months — mobilization, core systems, full integration, then deployment and training — ending at full go-live.

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payments 06

Budget Breakdown

1.5M all-inclusive contract covering software, hardware, and Year 1 support — split 53% software, 22% hardware, 25% services.

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Responsibilities

Five clearly separated roles — collector, team leader, data admin, office staff, and head administrator — each owning only their slice of the workflow. XAKATA responsible for system delivery, maintenance, and support.

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Strategic Agenda

Aligned with Kalinaw, Kahigayunan, Kahimsog, and Kalipay municipal priorities.

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Strategic Development Agenda

A robust multi-sectoral framework designed to elevate municipal governance through focused, high-impact pillars.

Kalinaw

Peace & Order

Verified resident records mean every household is known, accounted for, and harder to falsify.

Kahigayunan

Economic Growth

Accurate, accessible resident data accelerates service delivery and gives planners the reliable foundation economic decisions need.

Kahimsog

Health & Wellness

Household data lets health offices target programs and deploy resources exactly where they're needed.

Kalipay

Community Joy

Faster service and accurate benefits build the trust that makes a community feel seen and cared for.

01

Executive Summary

ATLAS turns scattered paper records into a live, searchable municipal database — fully offline, fully on-premise, no internet required.

The Four Offline Integrated System Will:

shield Offline-first — works completely without internet at every stage, from field to office
info Clean resident digital data that can be used across different sectors of the municipality
account_balance Deduplicated, verified records — every resident profile validated before entering the clean database
trending_up Planning office builds budgets on population figures collected this year, not the last census

"ATLAS gives the municipality something it has never had — one authoritative, verified record of every resident, accessible to every office, built and owned entirely on local terms."

24/7

Locally owned, reliable and independent system

built to serve Quezon's people

Digital Sovereignty

Establishing a legacy in Bukidnon

02

Rationale & Strategic Alignment

The municipality cannot plan, serve, or protect its residents using data it cannot find, cannot trust, and cannot legally keep the way it currently stores it. ATLAS exists to fix that at the source.

National E-Governance Alignment:

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RA 10173 — Data Privacy Act of 2012 ATLAS collects data with verified consent, stores it on-premise, enforces role-based access, and maintains a full audit trail.
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RA 11032 — Ease of Doing Business Act ATLAS automates registration and population reporting, directly reducing processing time.
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RA 12254 — E-Governance Act of 2024 ATLAS qualifies as the municipality's frontline digital service system under Section 15.1 and 15.2 of the 2026 IRR.
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RA 12009 — New Procurement Act Contract is procurable via Negotiated Procurement (Section 35) or Small Value Procurement (Section 34).
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RA 7160 — Local Government Code ATLAS operates within the barangay structure as the frontline unit of local government.
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DILG MC No. 2024-135 ATLAS's fully auditable, traceable data flow supports NPC registration and privacy compliance requirements.
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DILG Seal of Good Governance (SGLGB) Digitalization is now a qualifying indicator; ATLAS directly supports eligibility.
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National Cybersecurity Plan (DICT) On-premise, no-internet architecture aligns with NCSP directives on protecting data infrastructure.

"ATLAS ensures that Quezon municipality transitions into a data-driven authority, where information is used to empower the local government and its people simultaneously."

03

Project Objectives

Core Objectives:

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Every Quezon resident is known. A complete, verified, and deduplicated municipal registry — covering every household across all barangays — replaces the logbooks, paper forms, and scattered spreadsheets that no office can fully search or trust today.
payments
Every benefit reaches the right person. MSWD, MDRRMO, and every office releasing assistance checks against one authoritative database — making ghost beneficiaries impossible and duplicate claims visible before a single peso is released.
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Every planning decision is grounded in current reality. Budget proposals, infrastructure priorities, and social programs are built on population data collected this year — not inherited from a census that predates the communities it claims to describe.
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Quezon governs its own data — permanently. By deploying a locally owned, legally compliant digital system before the RA 12254 deadline, the municipality retains full control over how its data is structured, accessed, and used — on its own terms, not the national government's.

"These four outcomes are the measure of whether Quezon's investment in ATLAS delivered what it was built to deliver."

04

Core Features

Core Platform Modules:

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Offline-First Field Collection Collectors work completely without internet. Household data, GPS pins, and resident profiles are saved directly to the device.
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GPS Household Geotagging Every household gets a verified map coordinate pinned at the moment of collection — no internet needed.
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Three-Layer Data Validation Every record passes through structural validation, deduplication, and optional COMELEC voter matching.
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Immutable Audit Trail Every record carries collector ID, device ID, timestamp, and batch ID. COA-auditable at any time.
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Ghost Record Prevention Deceased residents move to protected status — they cannot reappear in benefit lists or population counts.
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Household Relationship Mapping Family connections are linked directly to resident records and update automatically.
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Inter-Departmental Verification Authorized offices can query one authoritative database to confirm residency before releasing services.
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Municipal ID Ready Database contains every field needed for a Municipal ID program. No separate registration drive.
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Role-Based Access Each user sees only what their function requires. Collectors never see the office dashboard.
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Fully On-Premise No cloud. No external servers. All data stays inside the municipal office — owned and protected by the LGU.
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Dynamic Age Computation Resident ages are calculated automatically from birth dates — reports and profiles update on birthdays.
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Resident Lifetime Record Certificates, assistance releases, and complaints are tagged directly to the resident's profile, building a running history.

05

Timeline & Implementation

Strategic roadmap for multi-phase municipal digital transformation.

6-Month Roadmap

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PHASE 1

Mobilization

PHASE 1 (MONTH 1)

Mobilization

check_circle Contract execution & DB schema
check_circle Hardware procurement

LGU Action

Sign contract

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PHASE 2

Core Systems

PHASE 2 (MONTHS 2–3.5)

Core Systems

check_circle Desktop app & Server Backend build
check_circle Live system demonstration

LGU Action

Review & sign acceptance

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PHASE 3

Full Integration

PHASE 3 (MONTHS 3.5–5)

Full Integration

check_circle Mobile app & End-to-end test
check_circle Full workflow demo
check_circle All four components integrated and tested end-to-end

LGU Action

Workflow validation

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PHASE 4

Deployment

PHASE 4 (MONTH 6)

Deployment

check_circle All hardware delivered, installed, and configured on-site
check_circle System goes live on municipal office LAN
check_circle All staff trained by role — Field Collectors, Team Leader, Data Admin, Office Staff
check_circle Training-of-Trainers session completed
check_circle Full documentation handed over
check_circle Year 1 support begins

LGU Action

Final acceptance

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Post Go-Live: Year 1 Support

Ensuring institutional continuity and operational stability through dedicated post-implementation governance.

SLA Backed

24/7 Remote

verified_user Quarterly Bug Fixes & Updates

location_on 2 Annual High-Touch On-site Visits

cloud_sync Managed Backup & Security Guidance

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Budget Breakdown

Comprehensive investment for a resilient, locally-owned digital infrastructure.

Total Contract Price

₱1,500,000

All-inclusive pricing

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Section 01

Software

ATLAS Desktop (Municipal & TL)
ATLAS Server Core
ATLAS Mobile App Suite
Unified Sync Layer

₱797,000

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Section 02

Hardware

High-Performance Municipal Server
10 Rugged Field Tablets
Operational Control Laptop
Network Switch & Managed UPS

₱328,000

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Section 03

Services

Year 1 Managed Support
Full-Scale Deployment & Config
Stakeholder & Field Training
Architecture & Technical Docs

₱375,000

Milestone Payment Schedule

verified Tranche-based release schedule

TRANCHE 1 20%

Contract Execution

Project kickoff, hardware procurement, and environment setup.

TRANCHE 2 30%

Infrastructure Load

Server deployment, desktop installation, and initial data migration.

TRANCHE 3 30%

Operational Integration

Field training, mobile app deployment, and documentation hand-off.

TRANCHE 4 20%

Final Sign-off

Successful acceptance testing and commencement of support year.

07

Roles & Responsibilities

Every role maps to an existing municipal function — no new positions required, strict role-based access enforced.

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Data Collector

Tool: Android Device

Goes house-to-house and records data directly in the field — fully offline using the ATLAS Mobile App.

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Team Leader

Tool: Laptop

Supervises field collectors, reviews batches, and handles office uploads via ATLAS Field Mode.

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Data Office Admin

Tool: Office Desktop

Reviews flagged records and manages the staging queue for data hygiene within ATLAS Desktop.

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Office Staff

Tool: Office Desktop

Manually tags and manages records, issues certificates, and generates population reports for municipal planning.

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Head Administrator

Tool: Laptop (Offline Sync)

Accesses a local copy of the full database with secure network syncing for strategic decision-making.

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XAKATA

System Developer

Delivers, maintains, and supports the platform under the service agreement across all components.

08

STRATEGIC PILLARS

Strategic Development Agenda

A data foundation built for municipal prosperity. ATLAS transforms raw information into institutional intelligence across four critical domains.

Kalinaw — Peace & Order

check_circle Every resident is registered, verified, and accounted for.
check_circle Ghost records are permanently eliminated.
check_circle Every transaction is logged with a timestamp and responsible staff.
check_circle Verified household locations via GPS for faster incident response.

Kahigayunan — Economic Growth

check_circle Reliable foundation for budget proposals, infrastructure decisions, and investment priorities.
check_circle Reduced classification errors and fee disputes in business permits.
check_circle Scholarship funds benefit verified residents directly.

Kahimsog — Health & Wellness

check_circle Municipal Health Office queries one verified database.
check_circle Health programs reach actual residents (vaccinations, PhilHealth).
check_circle Automatic demographic breakdowns for targeted health interventions.
check_circle Vulnerable residents (elderly, PWD) are visible and reachable.

Kalipay — Community Joy

check_circle Residents served faster with no record retrieval delays.
check_circle Every household is treated as a valued part of the community.
check_circle Benefits reach the right people accurately and without duplication.
check_circle Building trust through responsive, identity-aware governance.

ATLAS does not serve one pillar. It is the data foundation that makes all four possible.